KPN holds the training on Results Oriented Report Writing and Monitoring and Evaluation

Post by Bridged Faida, KARDS

Michael Ochieng the Director of Africa Peace Point (APP) training KPN members on M&E Framework

Michael Ochieng the Director of Africa Peace Point (APP) training KPN members on M&E Framework

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For pictures of this event kindly visit here
The Kenya Peace Network (KPN) training on Results Oriented Report Writing and Monitoring and Evaluation was held on the 6th to 9th May 2014 at Kolping Center, Kilimambogo. It was organized by the Capacity building Cluster comprising of ISMM and KARDS being assisted by the KPN executive committee. The KPN capacity building activities are supported by Mensen met een Missie, a Dutch based mission support organization.

In attendance were representatives from DECESE, SOLWODI, IRCK, HAART, KARDS, APP, RAPADO, St. Martin CSA, CYU, KECOSCE, CNDI and Trace Kenya. Fr. Joseph Caramaza of ISMM facilitated the results oriented and report writing training while Michael Ochieng of APP facilitated the monitoring and evaluation framework training. Out of one reason or another a few organizations were not able to attend. Members of the Executive Committee who graced the training included Eric Odongo the executive secretary, Michael Ochieng and Vincent Okonya. The former Chair person of KPN the Rev Sasaka also graced the training. In welcoming the participants the executive committee members expressed their satisfaction that there was an improvement in gender representation and also referred participants to the capacity assessment document of 2013. Vincent Okonya emphasized that good reports are a great help in the KPN fundraising endeavors.

Fr. Caramaza led participants explore the essence of focused writing in tracking project impacts at different stages of project life cycle and in line with planned results. Topics tackled included media theory, interpersonal communication, barriers to communication and communication for advocacy. Participants discussed media work, media language, verbal and non-verbal communication, ways in which communication is achieved, frameworks through which messages are understood, laws that regulate these frameworks, the preparation of a newsletter and the choice newsletter contents. The inclusion of drama, images and videos in stories also formed an interesting part of the discussion. Lastly the facilitator led a discussion on the preparation for an interview and use of PowerPoint in presentations. The participant also wrote individual stories, sample newsletters and did a research on topics of choice in group setting. The reports were assessed jointly and areas of improvement made.

Michael facilitated the sessions on monitoring and evaluation (M&E). M&E was defined, its use, main objectives, what it involves, its purpose, participatory monitoring and evaluation, difference between monitoring and evaluation, why to monitor and evaluate and what to monitor and evaluate. In addition the logical framework was discussed and the participants were assisted to develop it and understand its logic. Other topics explored included results based monitoring and evaluation, results based reporting, risks, assumptions and the differences between programs and projects. Lastly, the participants were helped understand what decision making is, why data is important, data versus information, users and providers of data, principles of data quality, why users and producers must work together, data sources steps to using routine information in project/program and when would managers raise questions taken through data use in decision making.

After the training participants expressed the fact that they had learnt new skills and new insights that would be of great benefit to their organizations. Some of the skills they learnt included report and story writing, understanding the logical framework, monitoring and evaluation, newsletter preparation and proposal writing. Most were appreciative of shared experiences from other organizations. They also expressed the fact that what they had learnt would certainly be practiced and shared with other staff and help in bettering their organizational practice.

The participants also made suggestions on future areas for capacity building. These included Team building, further training on logical framework, fundraising/proposal writing, data presentation and visualization, knowledge management for organizations, proposal writing with respect to different agencies, documentation, data analysis, budgeting, and theory of change. Participants expressed the fact that they would need a certificate of attendance. This as an issue was be taken over by the Capacity Building Cluster and the KPN Executive Committee.
During the training the capacity building cluster took time to introduce the questionnaire on past capacity building activities. It was generally agreed that this questionnaire would be sent to directors who would fill them up. The participants were also updated that the training on organizational development would take place on the 8th to 11th July 2014.

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